FAQ

What do you maximize?

Great question! We maximize the value of the meeting. Are people actively engaged? Are they listening? Retaining the information? Are they achieving the goals you laid out? We want a win-win for everyone.  Usually the meeting participants lose time, energy, and motivation. They are bored, disengaged, irritated by talking heads, getting behind in their work and end up resentful.  We believe the attendees are the most valuable part of the meeting and they need their time and attention treated with respect. Make it easy for them to participate, learn and retain and information in your meetings will be maximized. Create energy and motivate others to improve productivity and profits.

How do you maximize meetings?

It’s all about the people and giving them what they need to be effective. In order for your meeting participants to do what you want them to do, it needs to be easy for them.

If you want them to listen? You need to make sure participants can hear the presentation.

If you want them to see what’s going on and understand, you need to make sure the audience can physically see the demonstration.

If you want them to take an action, you need to share with them simple action steps. It needs to be easy for them. We make it easy for the planner and the participants by implementing the using the following phases.

  1. Eliminate distractions
  2. Streamline Agendas
  3. The art of audience interaction

How are you going to make my meetings more effective?

People are most interested in themselves. If you make it little bit more about them, it will be easier to get and keep their attention.

How will you get my employees to participate in my meetings?

We set and communicate expectations days before the meeting occurs. We make it enticing to participate.

  • Engage them in a way to keep them empowered
  • Focus on the people
  • Talk about them
  • Get buy in by showing your concern for them
  • Not afraid, to live, to act, to be myself
  • Appreciate
  • Enthusiastic
  • Let them be themselves, encourage
  • Lead by example
  • Setting the stage, paving the way
  • I give them permission
  • Smile
  • Set example

Is buy-in required to have successful meetings?

Yes, buy-in is crucial by the influencers of the group. They will set the example for the rest of the group. Make it easy to do the right thing and peer pressure doesn’t hurt.

Can you get the participants to arrive on time?

Incentives and disincentives are easy and effective. They are communicated several days before the meeting.

Can you show me how to run better meetings?

Yes, we have an entire online training program teaching specific techniques that the Meeting Maximizer uses in its full service consulting.  To purchase the online training click here.

What size meetings do you work on?

Typically, the meetings we produce are under 500 people. Meeting Maximizing Methodology we use is scalable, so we can apply it to meetings of 10 people and adapt a bit for 465 people. For conferences we work with audiences up to 5000 people.

Do you do any team building or are you strictly all about meeting structure?

Team building is our background. Our Meeting Maximizing Methodology grew out of Jolene’s event planning business. Running events for large companies, you get to see the opportunities for improvement. Yes, we do team building. More times than not, our client will want team building to be a part of the program, but they don’t have much time or budget allotted for it. You can build a sense of team by creating the environment and giving permission to the participants to interact and by setting examples.

In order to make the information easier to remember and digest, we make the meetings interactive. We have team building modules that fit seamlessly into the meetings, to help this process.

How is hiring the Meeting Maximizer different than hiring a meeting planning?

The Meeting Maximizer helps the meeting owner establish clear objectives and desired outcomes. Based on these, the meeting planners handle the big picture (internal or hired) The Meeting Maximizer focuses on the business of the meeting portion of the meeting including the agenda, people involved and the meeting environment. We help create and maintain the energy to make the meeting more engaging and effective so your goals are reached. This is not easy, but is achievable.

Can my meeting planner work with The Meeting Maximizer?

The meeting planner gives us their big picture macro plan, and then we fill in all the details regarding the business portion so that you eliminate distractions, streamline your meeting, and provide engaging audience interaction. We focus on creating the ideal environment.  This includes managing the line-up, format, visual aids, floor plan, seating arrangement, timing, and displays as well as adding energy to the meeting.

Can The Meeting Maximizer be present at my event?

Yes. It depends on your preference. We can be at the event to run the entire meeting, observe your experiences followed by hands on education. We can also record the meeting and complete a post-meeting review and strategy.

Are you behind the scenes or on the microphone emceeing, facilitating or presenting?

It is your preference. Typically, we are on the microphone.  Participants appreciate a positive, energetic, professional to break up the monotony of hard hitting heavy content.  Having a meeting host adds synergy and glues the entire program together into nice flowing event.

The capacity that we participate depends on the topic and the best fit for your event.

When do I need TMM?

There is always room for improvement. Whether you are 2 years, 6 months, 1 month, 1 week, or the day before the meeting, the Meeting Maximizer can help.

Do you work with companies outside of the United States?

Yes, however, our interaction strategies are most applicable for companies headquartered in the USA because the programs are immersed in US Culture. For the right opportunity, I can work in other countries sharing the American based culture.

What is an effective meeting?

One where you have your goals clearly outlined, communicated, goals and timelines established, incentives and consequences, people understanding their roles. The other major difference is that people are participating in the meeting.

Why do most meetings fail?

  1. Environment not conducive to: paying attention, participation, listening (avoid distractions)
  2. Waste time and energy
  3. One way communication (creating interaction)