Are you a meeting/event planner?
- No, we focus on the meeting environment and the actual meeting impact. We dive deep into creating the learning environment and program. Meeting planners work on the big picture from the bookings, transportation, parking, coffee, printing, catering, to registration.
How does my meeting planner work with you?
- They give us their plan and we will fill and zoom into the details. We focus on the creating the ideal learning environment. Our goal is to host an efficient, tight, streamlined, interactive meeting. This includes managing the line-up, format, visual aids, floor plan, seating arrangement, timing, displays as well as adding energy to the meeting.
How do I work with you?
- Full Service – Tell us the results on you want. Tell us how you want to participate in the process. It can be a turnkey solution. After you share with us the background information, we can run with it and ask for your approval on the major decisions.
- Consulting – “ You want to plan it, but you need help improving or enhancing certain areas of the meeting format. We consult with you.
- Do it Yourself -DIY- “ You want to learn to be a more efficient and effective planner. Or you are interested in solving a specific problem such as keeping on schedule, or getting people to the meeting on time. You can buy a subscription to our video, audio and article how to’s.
Are you at the physical event?
- It depends on your preference. Most of the time we are at the event because the meetings we plan are important to the client. They don’t want to risk botching it up. Plus, when we take care of it, the client can be a participant.
Are you behind the scenes or on the microphone emceeing, facilitating or presenting?
- Once again, it is your preference. Typically, we are on the microphone. Participants appreciate a positive, energetic, professional to break up the monotony of hard and heavy content. Having a meeting host adds synergy and glues the entire program together into nice flowing event.
- The capacity that we participate depends on the topic and the best fit.
How do you know what is best for my team?
- We talk to you for your insights, history and goals. You share with us several of your team members to briefly talk to, so we can learn about your team. Our online research combined with you and your team’s knowledge and our experience gives us a great ingredients for our new recipe. Additionally, we always bring extra ingredients in case we need to readjust.
My weekly meetings are 1 hour and they are jam packed, how can you maximize this?
The process is as follows:
- Learn about your desired outcomes.
- What is your current standard operating procedure on these weekly meetings?
- How has it been working? What is not working?
- Why do you think it is not working?
- Tells us about the participants?
- How do they participate?
- If they were asked about the meetings, what would they say?
- Basically, we want to get the full history, present day process and future outcomes. We can than evaluate new ways to be more efficient.
What do you maximize?
- Great question! We maximize the value of the meeting. Are people actively engaged? Are they listening? Retaining the information? Are they achieving the goals you laid out? We want a win-win for everyone. Usually the participants lose. They are bored, disengaged, irritated by talking heads, getting behind in their work and end up resentful. We see the attendees as the most valuable piece of the equation. Make it easy for them to participate, learn and retain and our clients are more than happy: gleefully jolly.
What size meetings do you work on?
- Usually, the meetings we work on are under 500 people. Meeting Maximizing Methodology we use is scalable, so we can apply it to meetings of 10 people and adapt a bit for 465 people.
Do you do any team building or are you strictly all about meeting efficiency?
- Team building is my background. Our Meeting Maximizing Methodology grew out of my event planning business. Running all sorts of events for large companies, you get to see the opportunities for improvement. Yes, I do team building. More times than not, my client will want team building to be a part of the program, but they don’t have much time or budget to allot for it. You can build a sense of team by creating the environment and giving permission to the participants to interact.
- In order to make the information easier to remember and digest , we make the meetings interactive. We have team building modules that fit seamlessly into the meetings, to help this process.
